Warley Park Seniors Section - AGM 2023
AGM Monday 27th November 2023
The agenda and individual officer reports and subsequent minutes, are set out below
The agenda and individual officer reports and subsequent minutes, are set out below
Agreed Minutes
Minutes of AGM held Monday 27th November 2023
- Apologies: Paul Shooter
- Minutes of last meeting accepted Proposed P Wines Seconded R Argent
- Matters Arising. S Hughes said the matter regarding distance and indexing on the 9th hole still had not been resolved. S Abbott said he would raise the issue with club and club committee.
- The officer’s reports had been circulated before hand to all members and were accepted by the meeting.
- Under the Trophy Secretary’s report Roger Tallentire raised the subject of handicaps. Stating he felt more should be done with regard to cards being submitted, especially after swindles. He felt that handicaps would be lower across the board, and when playing other clubs this is an issue of some embarrassment. A discussion took place on whether it was possible to compel players to enter cards. That drew out other points that suggested that most regular players did have England Golf records that showed a reasonably high level of submission. After a discussion the general consensus was that the committee would encourage all players across the section to enter more cards for handicap purposes on a more frequent basis, including swindles, the senior’s away days, and smaller groupings and societies within the section.
- A vote of thanks was given for Roger Tallentire, Chris Vander and Graham Robson, for all the work they had undertaken on behalf of the section.
- Under election of officers, it was announced that Dave Skinner had volunteered to take over the role of chairman, as Steve Abbott was becoming club captain. John Powell then volunteered for the position of assistant Competition Secretary. There was nobody willing to take on the position of Trophy Secretary at that point. It was pointed out Roger Tallentire had done much to sort out all of this year’s trophies, and the problems around renaming certain senior’s competitions and the role is therefore much reduced.
- Mike Tringham then addressed the meeting as next years’s Seniors captain. He stated that he was looking forward to the challenge and outlined his approach. He announced that the charity being promoted next year will be UK Prostate Cancer. This was close to his heart and many of us knows of sufferers. He then announced that next year's vice-captain would be Ken Paton.
- Under AOB Richard Stephenson raised the issue of requirements needed to enter certain senior’s competitions e.g seniors’s club championship. He felt the requirements of entry had slipped in recent years and the the competition had become something not envisaged by its founders. A frank discussion took place regarding whether the document circulated on this subject by the committee was the correct way forward for the senior’s section. This ranged over the senior sections position within the club, and any rights and benefits that accrue or otherwise. How inclusive and open placing requirements on entry would be, especially with regard to encouraging new members from the over 55`s club membership who do not participate in the section. Others argued that a level of entry requirement had always been the senior sections policy and it should maintain such a stance. The meeting decided to vote on the document circulated by the committee on a difficult subject, especially in a club much changed since the arrival of Get Golfing. The meeting decided, by a majority, to accept the committee document for allowing an open policy, with some voting against.
- Simon Hughes then addressed the matter of renaming trophies. He said that most of what he wanted to raise had been addressed by the Trophy Secretary`s report. But did feel the need to make an effort regarding presentation of such trophies. The club trophy presentation evening seems to have disappeared and he was very disappointed by the senior’s half year presentation.
- There then was a presentation by Emma Robinson Get Golfing`s lead on charities, communities and apprenticeships. She stated that local member representatives were being put in place across Get Golfing, and that she soon hoped to have somebody in place at Warley, who will coordinate more with members. Emma went onto explain that GG and WP were supporting the Corbets Tey School locally. The Specialist school for children and young people (4 to 19) covers education needs incl. communication and interaction difficulties, Autism and medical syndromes, and physical and sensory needs. Students visited the club and were taking part in golfing and other activities. Emma acknowledged that there would be benefit in making club members more aware of the visits and the activities and explained how people could offer their help and support. Also across the group 800 underprivileged children have been introduced to golf and 4000 meals provided for them. That they had 8 apprenticeships across the group which hopefully soon would be 15, in areas such as catering and green-keeping. She hoped for greater communication between Get Golfing and members in the future.
- The chairman thanked her for her address and closed the meeting.
Warley Park Seniors AGM 2023 : Officers Reports
Agreed Accounts
WARLEY PARK SENIOR’S SECTION – AGM 2022
The Notice for the 2022 AGM on Monday 28th November is on the notice board and below.
If anyone has any specific ‘Any other business’ matters, can they please notify the
Secretary Bill French.
++++++++++++
WARLEY PARK SENIORS
ANNUAL GENERAL MEETING 2022 This meeting will be held at the club on Monday 28th November 2022 at approx. 13.30 following the Turkey Trott Competition.
The agenda as follows.
1. Apologies for absence
2. Minutes of previous AGM (A copy was emailed to all seniors on our list as at December 2021 and a copy on notice board)
3. Matters Arising
4. Captain’s Report
5. Secretary’s Report
6. Competition Secretary’s Report
7. Treasurer’s Report
8. Election of Officers
9. Any other Business
If anyone has any specific ‘Any other business’ matters, can they please notify the
Secretary Bill French.
++++++++++++
WARLEY PARK SENIORS
ANNUAL GENERAL MEETING 2022 This meeting will be held at the club on Monday 28th November 2022 at approx. 13.30 following the Turkey Trott Competition.
The agenda as follows.
1. Apologies for absence
2. Minutes of previous AGM (A copy was emailed to all seniors on our list as at December 2021 and a copy on notice board)
3. Matters Arising
4. Captain’s Report
5. Secretary’s Report
6. Competition Secretary’s Report
7. Treasurer’s Report
8. Election of Officers
9. Any other Business
Chairman's Report
I have had the honour of being the first Seniors’ Section Chairman and I am delighted to say the year has run smoothly thanks to the efforts of Captain Dave and all the officers. I have intervened on a few occasions with Paul and Jack to oil the wheels, but generally my involvement has not been required. Part of the rationale for having a Chairman was continuity in dealings with Get Golfing and representation of the section on the Club Committee. As most of you know, I have been asked to be Club Captain in 2024, and whilst I am happy to continue as Chairman next year, I don’t think it is appropriate to be Chairman when I am also Club Captain.
The biggest issue with Get Golfing is poor communication and David Handley has worked tirelessly to improve this. We now have a Members WhatsApp group, which is a big step forward, although there are still issues with the organisational structure of Get Golfing, which seems to mean that the right hand doesn’t always seem to know what the left hand is doing. I do believe that things are getting better and will continue to do so. We are seeing investment in the Course and the Facilities, even if we don’t always agree with the priorities!! Paul tends to be the focal point for our complaints, but often he is a victim of the poor communications generally and I think both Paul and Sarah are doing a good job.
Thank you again to all the officers and the Committee, we have a great section and long may it continue to thrive.
Steve Abbott
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Captain’s Report
It’s been a great pleasure to Captain the seniors section this year.
The advice I’ve received has been fantastic. So thanks to everyone for that.
I initially had a little trouble finding a vice captain. But thanks to the persuasive powers of Viv Sandford I managed to secure Kevin’s signature. Please let’s all give him the support he deserves next year.
The inter club season kicked off with a draw in atrocious weather at the end of March at Cannons Brooke and finished in sunny October at Top Meadow with a narrow loss.
In between we had notable victories home and away against both Upminster and Boyce Hill. The overall season was a great success and enjoyed by all who partook.
The competitions were generally well supported with a mixture of winners, but the outstanding player again was Greg Burnham who took the GOY for the second year in a row.
The away trip to East Sussex National was a great success with 24 seniors attending.
The weather for the second day was appalling so we will have to make the trek back to play our second eighteen. Thanks to all who came along.
Many thanks to Gordon for his excellent work as our ‘Communications Guru’ and for his continuing support. Our secretary Bill who puts in so much unseen work and for his efforts in making sure we have a team for inter club matches. I would also like to thank Ash for both his work as the Treasurer and the very enjoyable away days. Chris Vander and Ray Wells deserve a big thank you for the efforts they put into organising our club competitions. I would like to mention my appreciation to Roger for the thankless task of polishing and caring for the trophies.
The swindle continues to be well organised by Graham and numbers have been high, as have the scores.
The bandit of the year, to be announced at the Christmas lunch, has many contenders so don’t be disappointed if you miss out.
As you all are aware the charity this year was the Corbets Tey School. This has been supported by all sections of the club and has benefited not only from the money raised (just short of £7000) but by also having the children here at the club to use the suitable facilities.
Finally thanks again for all your support and I wish Kevin all the best for next year.
Dave Skinner
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Secretary’s Report
I would like to start by thanking this year’s captain Dave Skinner for his contribution in the smooth running of the team matches. Also, the rest of the committee who have all supported me, in particular Gordon, without whose help my limited technology skills would be very evident.
The year started disappointingly with Orsett, who had agreed a home and away fixture, pulling out of the agreed arrangements. It was too late for any replacement as most fixtures are agreed a year in advance.
This still left 14 fixtures, which were all successfully completed. We fielded a full side of 16 players in all but the two matches against Maylands, which were 14 a-side, and the match against Canons Brook at home, also 14 a-side. A list of all the results is on the website (https://www.warleyseniors.co.uk/2022-match-dates-and-results.html ).
I contacted various clubs requesting a fixture to replace the two lost, and I am pleased to announce that Romford and Gidea Golf Club have agreed to play us. This brings our matches to 16; all the dates are in the 2023 fixture list (circulated and on the website). I will ask for names nearer the dates in the usual fashion.
The cost of next year’s matches will have to rise slightly. It will mean £23 for a home game, and £28 for an away match. The price for the home match does include the buying of a drink for the opposition. It’s a much more efficient system in getting served after the matches are completed, and appears to be a success.
It has become increasingly difficult to get the team numbers together for the matches, and on various occasions I have had to go outside of the main senior’s section to do so. This can be for various reasons, but if there is any way we can make the matches more attractive to the membership, please let me know. The committee are always willing to discuss any suggestions.
A reminder that the Christmas lunch will be held on Monday 12th December at 1.00, and the cost to members will be £20. This will mean a subsidy of £3 per person. If you wish to take part let me know by the 3rd December with the menu choices advised in the recent email covering that.
Bill French
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Competition Secretary’s Report
In February 2022 Mike Trett due to family commitments sadly resigned as Seniors Competitions Secretary . Having been Mike’s no2 for a number of years, I agreed to take over the role for the rest of 2022 subject to a replacement being found for 2023.
After discussions with a number of Seniors, in April 2022 Ray Wells kindly agreed to take over as Competition Secretary’s from the 1st January 2023. Ray and I have worked closely together since that date. Ray has got to grips with the role and will make an excellent Competition Secretary. I will carry on in 2023 as Ray’s no2.
In April 2022 the Warley Park Main No 1 Course re-opened after various course changes. Apart from some Competitions earlier in the year being played on Childerditch and Main Course 2, we have played all Competitions on the Main Course. Due to the weather conditions up to end of Marc a number of Competitions were cancelled and/or re-arranged. With the improving weather conditions and an excellent Summer all Competitions have been played on Main Courses 1 & 2.
With regard to the Seniors 2023 Competition/Fixture list, following discussion by the Committee it has been agreed that there will a number of Competition changes. Between January to end of March and from October to November, we will be playing Seniors Fun (non Handicap) Competitions, leaving the main summer period for the key competitions. The re-arrangement of the fixture list will hopefully mean fewer cancellations of Handicap Competitions. The full Competition/Fixture list has been published.
Good luck to you all for Christmas and great Golfing in 2023.
Chris Vander
oooooooooooooooooooooooooooooo
Treasurer’s Report
Interclub Matches made a loss of £229 over 14 matches because the 15% discount on food was removed by GG mid way through the season. The change of increasing home match fee from £5 to £20 and including drinks as part of the match fees worked well.
To cover the £229 loss, match fees will have to be raised by £1. Also a further £2 will be required to be added to allow for inflation, which is running at over 10%.
Senior Competitions made a profit of £248 so no need to change anything.
Special events.
Ladies/Seniors events made a loss as the prizes for the 2nd of these events were donated by the two sections and there was no competition entry fee.
Guest day made a small profit. of £102
Christmas lunch was subsidised by £6 therefore made a loss on £260
Drive in lunch made a loss as the section paid the staff tip.
Captains Day made a loss due to GG removing the 15% discount at the last minute.
Total of Other Expenses were £477 mainly due to increases in Gifts and Charity donations and Trophies and Honours Board.
Overall net result is a loss on the year of £818 and a reduced balance of funds to £2095
Recommendations for 2023 season
That concludes my report.
Ash Patel
I have had the honour of being the first Seniors’ Section Chairman and I am delighted to say the year has run smoothly thanks to the efforts of Captain Dave and all the officers. I have intervened on a few occasions with Paul and Jack to oil the wheels, but generally my involvement has not been required. Part of the rationale for having a Chairman was continuity in dealings with Get Golfing and representation of the section on the Club Committee. As most of you know, I have been asked to be Club Captain in 2024, and whilst I am happy to continue as Chairman next year, I don’t think it is appropriate to be Chairman when I am also Club Captain.
The biggest issue with Get Golfing is poor communication and David Handley has worked tirelessly to improve this. We now have a Members WhatsApp group, which is a big step forward, although there are still issues with the organisational structure of Get Golfing, which seems to mean that the right hand doesn’t always seem to know what the left hand is doing. I do believe that things are getting better and will continue to do so. We are seeing investment in the Course and the Facilities, even if we don’t always agree with the priorities!! Paul tends to be the focal point for our complaints, but often he is a victim of the poor communications generally and I think both Paul and Sarah are doing a good job.
Thank you again to all the officers and the Committee, we have a great section and long may it continue to thrive.
Steve Abbott
ooooooooooooooooooooooooooooooooo
Captain’s Report
It’s been a great pleasure to Captain the seniors section this year.
The advice I’ve received has been fantastic. So thanks to everyone for that.
I initially had a little trouble finding a vice captain. But thanks to the persuasive powers of Viv Sandford I managed to secure Kevin’s signature. Please let’s all give him the support he deserves next year.
The inter club season kicked off with a draw in atrocious weather at the end of March at Cannons Brooke and finished in sunny October at Top Meadow with a narrow loss.
In between we had notable victories home and away against both Upminster and Boyce Hill. The overall season was a great success and enjoyed by all who partook.
The competitions were generally well supported with a mixture of winners, but the outstanding player again was Greg Burnham who took the GOY for the second year in a row.
The away trip to East Sussex National was a great success with 24 seniors attending.
The weather for the second day was appalling so we will have to make the trek back to play our second eighteen. Thanks to all who came along.
Many thanks to Gordon for his excellent work as our ‘Communications Guru’ and for his continuing support. Our secretary Bill who puts in so much unseen work and for his efforts in making sure we have a team for inter club matches. I would also like to thank Ash for both his work as the Treasurer and the very enjoyable away days. Chris Vander and Ray Wells deserve a big thank you for the efforts they put into organising our club competitions. I would like to mention my appreciation to Roger for the thankless task of polishing and caring for the trophies.
The swindle continues to be well organised by Graham and numbers have been high, as have the scores.
The bandit of the year, to be announced at the Christmas lunch, has many contenders so don’t be disappointed if you miss out.
As you all are aware the charity this year was the Corbets Tey School. This has been supported by all sections of the club and has benefited not only from the money raised (just short of £7000) but by also having the children here at the club to use the suitable facilities.
Finally thanks again for all your support and I wish Kevin all the best for next year.
Dave Skinner
oooooooooooooooooooooooooooooo
Secretary’s Report
I would like to start by thanking this year’s captain Dave Skinner for his contribution in the smooth running of the team matches. Also, the rest of the committee who have all supported me, in particular Gordon, without whose help my limited technology skills would be very evident.
The year started disappointingly with Orsett, who had agreed a home and away fixture, pulling out of the agreed arrangements. It was too late for any replacement as most fixtures are agreed a year in advance.
This still left 14 fixtures, which were all successfully completed. We fielded a full side of 16 players in all but the two matches against Maylands, which were 14 a-side, and the match against Canons Brook at home, also 14 a-side. A list of all the results is on the website (https://www.warleyseniors.co.uk/2022-match-dates-and-results.html ).
I contacted various clubs requesting a fixture to replace the two lost, and I am pleased to announce that Romford and Gidea Golf Club have agreed to play us. This brings our matches to 16; all the dates are in the 2023 fixture list (circulated and on the website). I will ask for names nearer the dates in the usual fashion.
The cost of next year’s matches will have to rise slightly. It will mean £23 for a home game, and £28 for an away match. The price for the home match does include the buying of a drink for the opposition. It’s a much more efficient system in getting served after the matches are completed, and appears to be a success.
It has become increasingly difficult to get the team numbers together for the matches, and on various occasions I have had to go outside of the main senior’s section to do so. This can be for various reasons, but if there is any way we can make the matches more attractive to the membership, please let me know. The committee are always willing to discuss any suggestions.
A reminder that the Christmas lunch will be held on Monday 12th December at 1.00, and the cost to members will be £20. This will mean a subsidy of £3 per person. If you wish to take part let me know by the 3rd December with the menu choices advised in the recent email covering that.
Bill French
oooooooooooooooooooooooooooooo
Competition Secretary’s Report
In February 2022 Mike Trett due to family commitments sadly resigned as Seniors Competitions Secretary . Having been Mike’s no2 for a number of years, I agreed to take over the role for the rest of 2022 subject to a replacement being found for 2023.
After discussions with a number of Seniors, in April 2022 Ray Wells kindly agreed to take over as Competition Secretary’s from the 1st January 2023. Ray and I have worked closely together since that date. Ray has got to grips with the role and will make an excellent Competition Secretary. I will carry on in 2023 as Ray’s no2.
In April 2022 the Warley Park Main No 1 Course re-opened after various course changes. Apart from some Competitions earlier in the year being played on Childerditch and Main Course 2, we have played all Competitions on the Main Course. Due to the weather conditions up to end of Marc a number of Competitions were cancelled and/or re-arranged. With the improving weather conditions and an excellent Summer all Competitions have been played on Main Courses 1 & 2.
With regard to the Seniors 2023 Competition/Fixture list, following discussion by the Committee it has been agreed that there will a number of Competition changes. Between January to end of March and from October to November, we will be playing Seniors Fun (non Handicap) Competitions, leaving the main summer period for the key competitions. The re-arrangement of the fixture list will hopefully mean fewer cancellations of Handicap Competitions. The full Competition/Fixture list has been published.
Good luck to you all for Christmas and great Golfing in 2023.
Chris Vander
oooooooooooooooooooooooooooooo
Treasurer’s Report
Interclub Matches made a loss of £229 over 14 matches because the 15% discount on food was removed by GG mid way through the season. The change of increasing home match fee from £5 to £20 and including drinks as part of the match fees worked well.
To cover the £229 loss, match fees will have to be raised by £1. Also a further £2 will be required to be added to allow for inflation, which is running at over 10%.
Senior Competitions made a profit of £248 so no need to change anything.
Special events.
Ladies/Seniors events made a loss as the prizes for the 2nd of these events were donated by the two sections and there was no competition entry fee.
Guest day made a small profit. of £102
Christmas lunch was subsidised by £6 therefore made a loss on £260
Drive in lunch made a loss as the section paid the staff tip.
Captains Day made a loss due to GG removing the 15% discount at the last minute.
Total of Other Expenses were £477 mainly due to increases in Gifts and Charity donations and Trophies and Honours Board.
Overall net result is a loss on the year of £818 and a reduced balance of funds to £2095
Recommendations for 2023 season
- Match fees £23 home and £28 away with no subsidies
- Subsidise xmas lunch by £3
- Competition entry fees £2
- No subsidies will be given for any of the special lunches
That concludes my report.
Ash Patel