Warley Park Seniors Section - 2016 AGM Minutes
MINUTES OF THE ANNUAL GENERAL MEETING OF THE WARLEY PARK SENIORS SECTION HELD ON MONDAY 5th DECEMBER 2016
Present: R Tallantire: Seniors Section Captain
G Fox: Seniors Section Vice Captain
R Stephenson: Seniors Section Secretary
C Anthony: Seniors Section Treasurer
M Trett: Seniors Section Competition Secretary
The meeting opened at 13.40.
Apologies for Absence
Apologies for absence were received from Alan Appleby, Jim Barret, Tony Long, Alan Syms and Ivan North
There were 47 Seniors present.
Minutes of the previous AGM
The minutes of the previous AGM held on 7st December 2015 have been on the Seniors Website for since January 2016.
Proposed by Mike Trett and seconded by Peter Wines that these minutes be taken as read and approved.
There were no matters arising
Roger touched early on the injuries that had beset two of our main Committee Members, Mike Trett and Colin Anthony, moving on to say what a superb Vice Captain he had had in George Fox.
He also took the opportunity to congratulate our Club Captain, Keith Duggan on an excellent year in leading the whole Club.
There followed a small degree of criticism, outlining the ways in which he felt the Members could make the smooth running of the Section far more easy in the future.
The Captain then thanked the various people, who had performed the major roles that ensured the smooth running of the Seniors, stating “You have a wonderful Committee.”
Roger then announced the introduction of a new trophy for the Seniors’ Clubman of the Year, named simply “The Argent”, in recognition of all the work done on our website by Rex Argent, without which, Roger stated, would probably render the Section unworkable. “At least when we forget, we have somewhere to go to remind ourselves.”
“This year it goes to someone, whom I have already remarked does a wonderful job, but who, in those early days when people were dropping like flies, was an absolute brick in my year, not only in support, but in encouragement, and on occasions keeping my feet on the ground when the problems I outlined earlier actually made me want to simply ring someone’s neck … it’s Mr Calmness Personified … Richard Stephenson”.
“The Inter Club Matches went well. Warley Park was a stronghold for success, comfortably winning all nine home matches. Three were won away, and five lost – three of which were by just ½ or 1 point. Only the 2-6 reversals at Wanstead and The Warren blotted our copybook.
I have to say that the away win at Boyce Hill, well led by George, was the best result I can recall in my short time with you. A massive well done for those who turned out for us on that day.
Thanks to the generosity of the Seniors the Captain’s Charity raised £565 for the RNLI (Lifeboats)
“There are you guys. None of us are perfect, I’m the classic example of that phrase. I blow very hot then very cold, but I make no apology, that’s the nature of the beast.”
“I became Captain after a very short time in the Section, so this last year has been a big learning curb, myself about you fellas, you about me.
From my stand point it’s been great. Truly, without exception I value your camaraderie enormously. I’ve never had a single moment in the field of play that I haven’t enjoyed, even though I’ve had some pretty dire personal performances, and I’ve loved the humour and banter enormously, even when it was at my expense, Mr Garvey.
I just hope that you feel that I’ve given enough back to you.”
“The time has come to hand over to my successor, George Fox, and trust me … you will be in great hands in 2017. George has his own firm ideas on how things should work, and will certainly put his own stamp on the year.
I’ll always be there for you, Matey. I wish you and your Vice, whom you will disclose to us all very shortly, a successful year. Oh, and enjoy your parking space !!!”
“As they say in France, Guys … “A tout a l’heure sur le tee” – (Secretarys note A translation is available if required see Richard or Simon)
I would like to start by saying a big thank you to all the staff at the Club, especially our catering and front of house staff who have done an excellent job for us throughout the year.I would also like to say a big thank you to Rex, not just for our excellent website but also for all the emails he has sent out to us throughout the year about competition draws, matches etc.Thanks also to Keith Regan for his help and support in finalising our 2017 fixture list which is never a simple task.
Now to Golf
Congratulations to our Golfer of the year Colin Brown with a massive 50 points and Brian Wilkins who came second with 38 points. They will both be invited to represent the Club at the annual Veterans Trophies run by the Essex Golf Union (Entry fees will be paid by the Club) We will not know the dates until May 2017 or even later as we must wait for the Essex Golf Union to tell us the venue and send the entry forms.
The Eclectic was won by Ash Patel whose 53 was a two point margin over Kim Hansen who was one point ahead of Kevin Price.
This year we played 18 Friendly matches and we did better than average by winning 12 of them, we even drew one which is an unusual occurrence!
As many of you will have seen from the 2017 Fixture list we have lost 2 Clubs from our list. Channels due to closure and Bentley apparently because they are too old for our hills!
(I note that last year we won both 5-3 at Bentley and 7-1 at home. Perhaps they were miffed ! Who knows?)
So we are reduced to playing 14 home and away fixtures for 2017 at the moment.
Personally I think we should try to find two replacement Clubs not too far away but this is your decision and I will address the future fixture situation under AOB.
Competition Secretaries Report
Thanks are again due to Richard for his sterling work in organizing us all and for ensuring that our fixtures run like clockwork, to Rex for keeping us all so well informed with our excellent website and to all of you for participating. This year has not been a year to remember for me but I am particularly grateful to Chris for deputising so ably for me after I broke my back. It is to his credit that our Competitions continued so smoothly.
Our Captain Roger has been a great support as well. His abundant enthusiasm has been obvious throughout even if at times he did want to be a little too hands on!
I think that we should keep him on in a specially created post “i/c the Notice Board”.
The support of members this year, as last year, has been excellent. Just like last year several have been keen to enter our competitions and have signed entry sheets in duplicate. For today’s competition Dennis O’Neill double entered but as a new boy at least he has an excuse. I wonder who else entered twice for today? Perhaps this was another example of being “hands on”.
This year we have had a “first” – something as rare as hens’ teeth. For one competition we had no changes from the published draw to the starting order on the day. Please may we have some more? Make sure that if you do have to cry-off on occasion please make personal contact rather than just leaving a message that might or might not get through.
I suspect the club makes a lot of money from seniors who pay the club for senior’s competitions then have to pay again on the day. You will be wasting your time trying to get money back from the club treasurer! If in doubt read the guidance on the website fixture list, or ask.
Whilst I don’t think that we need to increase the number of fixtures we have in a year, maybe we could have a bit more variety in the types of games we play. If you have any suggestions for new competitions please let me know. I am currently collecting ideas.
Thank you all for your support and understanding during the year. We look forward to 2017 as a great year beckons. It will probably be a quieter year with Captain George but I am sure it will continue the successes of recent years.
Best wishes to you all in 2017!
Warley Park Senior Section -- Review of 2016 Accounts
The Match Receipts for 2015 and 2016 of £4665 and £4576 respectively are not directly comparable. This is due to the loss of the two Abridge fixtures. \Also, match fees were increased from £15 to £16 to meet cost increases. Match Expenses are similarly reduced by the reduction in the number of fixtures but this was offset by the increase by 3.6 percent in meal costs.
Subject to agreement by the committee, if it is possible to restrict the increase in meal costs to the same level as between 2015 and 2016, then the match fee for 2017 may not need to be increased.
A major reason for the reduced Income is the reduction from 39 to 37 in the average number of members participating in the competitions from which the Section derives its income. An average of 41 seniors played in the 10 Club Golfer of the Year competitions from which the section derives no income. It would be of considerable benefit to the Section if all members played in the 14 non-club competitions arranged by the Section throughout the year.
Ladies and Seniors
Any profit from the Ladies and Seniors events is shared. As you can see there was a small surplus from the two competitions, both of which were well supported.
The Guest Day made a small loss, recognising that this event is not a profit making venture but it is intended to achieve as near to break even as possible.
The Other Expenses include the cost of the excellent web site and the Competition Secretaries expenses. The main cost in this category is the Christmas Lunch subsidy of £442. As you will appreciate, it is planned to subsidise the lunch again this year with the cost of the being £12. The subsidy will again be funded from the balance of funds being carried forward.
Overall, the surplus for the year is £450 and the balance carried into 2017 is £2,981.
I would like to thank Brian Elsworth for again auditing the Accounts, which I commend to you for your approval.
Mike Smith proposed the adoption of the accounts and this was seconded by Kim Hansen.
Any Other Business
Roger Tallantire handed over the chair to George Fox for the remainder of the AGM meeting.
George addressed the meeting:
“Being fairly new to the senior’s section it came as an unexpected surprise when Roger invited me to be his vice captain, but also an honour and a privilege.
Roger will be a hard act to follow as I’m sure you will all agree that he has been a great captain, done a good job of keeping the senior’s section running smoothly & keeping all of us in order. He has also been most helpful by showing me the ropes during the past year.
Unfortunately Roger’s brilliant aptitude for speaking and delivering a joke hasn’t yet rubbed off on me, but things can only get better as the year goes on - I hope!
The senior section is extremely well run by the committee and other than to give them my full support I see no need to interfere with the excellent job that they do. I want to encourage new members to the section and to continue ‘the make golf enjoyable & friendly’ theme.
As Captain I think you will find me fairly laid back & open to any constructive comments or suggestions and I assure you that I will do my utmost to look after the senior’s best interest at all times.
My drive in is scheduled for the 6th March, similar to Roger’s last year. I hope that this later date will enable some of those members unable to play earlier in the year the opportunity to join in this event.
I am delighted to announce that Graham Robson has agreed to be my vice captain and I am sure that his support will be an asset to both myself & the senior section.
My charity for 2017 will be prostate cancer, a cause close to the heart for some of us - or should I say a bit lower down.
Finally I reiterate Roger’s thanks to all of the committee for their outstanding efforts throughout the year. I would just like to add to that my best wishes to Ash as he takes over the control of the finances from Colin.”
It was decided that entry for all competitions will close 5 days before the competition and the competition draw will then be made. After this deadline any late entries can be entered onto a reserve list which will be on the Seniors notice board.
Late entries will be able to play in place of any cry offs or fitted in at the Competition Secretarys discretion.
Harry Geering asked if winners of Seniors Competitions could be given a choice of prizes (excluding cash) and to be able to decide if they wanted a replica trophy.
It was agreed that this was a good idea and would be addressed by the Seniors Committee at their next meeting.
Inter Club Friendly Matches
We lost 2 friendly fixtures for 2017 and the general view of the AGM was that we should try to find two Clubs to replace these.
Most of the Clubs that Channels used to play are ones that we already play or are north of Chelmsford.
It was agreed that the Secretary would contact possible candidate Clubs to try to set up fixtures for next year.
Gordon Allen gave a brief overview of the Swindle for 2016 and congratulated Graham Robson for his consistent performance He declined to give a detailed account of how a G Allen came second but is prepared to give a blow by blow account of just how it went at the bar later!
Full details and statistics are already on the website.
Brian Wilkins asked that everyone consider whether they were able to give some time to support the Club with their “adopt a tee initiative” As far as we know it would entail members carrying out minor tidying up and repair of tees directed by our Head Greenkeeper - Dominic.
This is being coordinated through the Members Committee and it is understood that more details will be available in the near future.
Steve Abbott asked that the Treasurer should take some action to reduce the amount of cash in our bank balance as we do not need to have such a large amount at the end of each year. This increased balance was mostly due to our increasing our match fees in line with all the other Club competitions.
Our new treasurer will put together a set of proposals to try to reduce the ongoing year by year surplus.
Les Polden thanked the Seniors and everyone else who played for their continued support of the Poppy Competition.
This Competition it is open to all and it was good to so many Club members and guest participating.
Thanks again to Simon Hughes for this initiative which as well as being a bit of fun raises money for charity as well as the seasonal reports being a forum for Simons literary talents.
This years winning Team Managers will be announced next week at the Christmas lunch.
There being no further business the meeting closed at 15.08